For finance directors and finance teams
Linked live to your SU system and your finance system.
Approved claims, orders and invoices are created in your ledger with receipts and approval history attached. No CSV uploads and no retyping.
Finance systems
Works with the finance system you already run.
Live API integrations, in use by Students' Unions today.
Running something else?
Tell us your finance system and we'll review what an integration would take, and tell you honestly. Advanced Exchequer is still supported for existing customers, but as it's end of life we recommend one of the systems above for new projects.
How it fits together
From your SU system, through approval, into your ledger.
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1 · Your SU system
MSL, SUMS, UnionCloud or MemPlus
Students, their group memberships and committee roles are checked in real time, so approvers stay right after changeover.
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2 · Student Expenses
Claims, orders and invoices
Entered by students, approved through your multi-level routes with the group's balance in view, then checked by finance if you choose.
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3 · Your finance system
Entries created for you
Created with receipts, approval history and bank details. Group accounting entries feed back into income and expenditure reports.
Entered once. No rekeying, start to finish. The student's claim becomes your ledger entry, with no spreadsheets, exported files or retyping along the way.
Security and data
Built for finance data.
Students add their bank details in the app, and we update your finance system in real time. Those details are protected at every step, from the phone to your ledger.
- Hosted in the UK Runs on Amazon Web Services in London.
- Encrypted throughout SSL encryption on every connection: the apps, our servers and your systems.
- Direct API integrations Connects to your SU system and finance system through their own APIs, with no file exports or shared spreadsheets.
- Secure sign-in Two-factor sign-in as standard, with SMS, authenticator apps and biometrics. Accounts lock after five failed attempts.
- Receipt scanning that keeps nothing Reads the date and amount from the photo, then keeps nothing afterwards.
- Clear terms A published privacy policy and service SLA, with a 3-month minimum term.
Pricing
Simple monthly pricing. Unlimited clubs, societies and students.
You pay monthly, but claims are counted across the whole year, so busy terms and quiet holidays even out. We review your tier at the end of each year. Edits and resubmissions don't count again, and every tier includes everything.
A smaller Students' Union? If you run up to 150 active clubs and societies in MSL, SUMS or UnionCloud, our Lite pricing gives you the same product for 35% less.
Ask about Lite pricing →On every plan, the minimum term is 3 months. After that it rolls monthly, and you can cancel with 1 month's notice. All prices exclude VAT.
For Students' Unions
See it with your own systems.
A live demo on Teams, shaped around your SU and finance systems. Allow about an hour, and invite colleagues from finance and student activities along too.
What we'll show you
- 1Apps for iPhone, Android and the web
- 2Registering a user
- 3Creating and submitting claims
- 4The approval process
- 5Income and expenditure reporting
- 6Automatic entries in your finance system
- 7An overview of the admin area
Thanks, we've got it.
We'll be in touch within one working day.