Designed for students
Income and expenditure management for student club and society groups. Lets students submit and approve entries - on any device, at any time.
Integrated with MSL, SUMS, Union Cloud and leading finance systems.
Provides income and expenditure control for SU finance teams.
Use our apps or web login. All include a try demo login.
4000+
Registered students
10K+
Claims entered
> £1.4M
Over £1,400,000
For training and app walkthroughs, visit our YouTube channel.
For a quick-start overview, check out our pdf . Want more info? - Get in touch .
Student claim entry
Using receipt scanning and google maps mileage verification, we simplify claim entry.
On any device, at any time.
-
Automatically picks up groups students belong to.
-
Supports AI recognition of receipts for faster entry.
-
Uses google map journey routing for precise mileage.
-
Optionally allows supplier order and invoice submission.
-
Snap a photo or add image or PDF from device.
-
Save in draft, come back later and submit.
-
Any device, any time - on iOS, Android, tablet or web.
-
Approvals; routes via approvers, presidents & treasurer.
-
Management; access income/expenditure reporting.
-
Admin; has a full admin module for finance team.
-
SU; integrates with SUMS, MSL, Union-Cloud, MemPlus.
-
Accounting; links to Exchequer, Iplicit, Business Central.
Submit supplier orders and invoices for approval
When expenditure is provided by a supplier, our apps let students register orders and invoices for group approval.
-
Uses same process students use to record claims.
-
Choose claim type of supplier order or invoice.
-
Select supplier from list, or request a new account.
-
Enter supplier references and any supporting detail.
-
Allows entry against a group the student belongs to.
-
Supports AI recognition of invoice for faster entry.
-
Approvals; routes via approvers, presidents & treasurer.
-
Finance; creates entry directly in your accounts system.
-
Automates your costly manual off-system process.
Cost control for groups
Enables management to control the income and expenditure of their club or society
View the complete picture
-
Provides full visibility of group income and expenditure.
-
Review current position at point of approving claims.
-
Link with finance means ALL accounting entries listed.
Action on any device, at any time -
Approval process enables drill down to FULL claim detail.
-
View receipts, details, prior actions and any notes.
-
Select approve, reject - or defer until you review further.
Permission and access controls -
Financials typically restricted to group leaders.
-
Presidents, treasurers - and selected management.
Take a closer look at our apps
Start with our 3 min overview - then dive deeper with our user training.
Overview: 3 minute overview of key features.
Training: Narrated look at alerts and approval requests.
Training: Narrated app walkthrough to add a claim.
Training: Narrated look at income & expenditure reports.
Visit our YouTube channel for full list.
Check out our latest posts
The latest news, product releases and more from our app team.
To browse all our topics, and get the most from Student Expenses, please visit our blog page.
or browse all topics
Who we work with.
Working with Student Unions across a range of SU and finance systems.
Web, tablet or phone.
Any device. Any time access.
Designed for mobile, with apps for iOS, Android, Mac, iPad and browser.
All apps feature the try demo login option - just download and give them a go..!
Can we help? - get in touch
For further details on licencing, features and integrations - please get in touch below.
For user support, please contact your SU team, who will then contact us as required.
